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Data Sharing and Confidentiality

Summary Care Record (SCR)

What is a Summary Care Record?

The Summary Care Record (SCR) is an electronic record containing information about the medicines you take, allergies you suffer from, and any serious reactions to medicines you have had. Storing this information in one place makes it easier for relevant healthcare staff to treat you in an emergency, or when your GP practice is closed. This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe you. With your consent, additional information can also be added to your record.

Who can see my Summary Care Record?

Only healthcare staff involved in your care can see your Summary Care Record.

Do I have to have a Summary Care Record?

No. It is not compulsory for you to have a Summary Care Record. If you wish to opt out, you will need to complete a form and bring it to the surgery. Click here for the opt-out form.

For further information visit the NHS Care Records web page or view the Summary Care Record information sheet.


Hampshire Health Record (HHR)

What is the Hampshire Health Record?

The Hampshire Health Record (HHR) is an electronic record containing key information about your medical history from hospital, general practice, community care and social services in Hampshire. It is a safe way of sharing information about patients to those treating them. This lets them provide faster and more accurate care. The HHR is a much more detailed version of the SCR.

What information is available in my Hampshire Health Record?

Your Hampshire Health Records contains information about the medication you are currently taking, your allergies, test results, and other critical medical and care information, such as diseases you have and operations you have had. Health and care staff can access your information if they have your permission to do so.

Who uses the Hampshire Health Record?

The Hampshire Health Record benefits nearly all clinicians within the local (Hampshire) NHS and is used by a variety of people, from hospital doctors and pharmacists, to community nurses, podiatrists, occupational therapists and physiotherapists, as well as your GP.

Having access to your record allows clinicians to have a much wider view of information than they might otherwise have to hand, which in turn is beneficial to providing your regular health care. In situations where a clinician may not have any history of your previous treatments, for example in Accident & Emergency, access to information about allergies, diagnosis and medication can provide vital details that will help them give you the best care and advice possible.

What can I do if I don’t want my record shared?

If you don’t want to have your information shared, you can opt-out. To opt out or to request a copy of your record, fill out the appropriate form found here and bring it to the surgery.

To find out more about the Hampshire Health Record, visit the Hampshire Health Record website.


Medical Interoperability Gateway (MIG)

The MIG project enables GPs to see information recorded by the community teams about a patient, and for community staff to see information recorded by the GPs without having to log onto another system or to search for the patient in another system.

Who uses MIG?

Information will be available between the following organisations within Hampshire:

    • GP surgery

    • Mental Health

    • Children’s Services

    • Older People’s Mental Health Inpatients

    • Older Person’s Mental Health Community

    • Adult Nursing and Therapies

All patients will have a GP record, but not all patients will have one of the other services' records. The GP record will only be visible to the other service if the other service has a record of their own. Staff will only be able to access MIG with your consent, and access will be audited.

What can I do if I don’t want my record shared?

If you don’t want to have your information shared, please contact the surgery and let us know.


Confidentiality & Medical Records

The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

    • To provide further medical treatment for you e.g. from district nurses and hospital services

    • To help you get other services e.g. from the social work department. This requires your consent.

    • When we have a duty to others e.g. in child protection cases, or for the prevention and detection of crime

Anonymised patient information will also be used at local and national level to help the Clinical Commissioning Group and Public Health plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such away, please let us know. Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Freedom of Information

Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Access to records

In accordance with the Data Protection Act of 1998 and access to health records act, patients may request to see their medical records. Such requests should be made through the administration department and may be subject to administration charge. No information will be released without the patient consent unless we are legally obliged to do so.



The NHS Constitution states that Research is a core function of the NHS. Clinical Research is a major driver of innovation and central to NHS practice for maintaining and developing high standards of patient care.

Ultimately, clinical research means patients get access to new treatments, interventions and medicines. Investment in research means better, more cost effective care for patients.


This project is no longer running.

If you have any concerns about who has access to your medical information, or questions about sharing information with other agencies, please contact the practice.


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